Volunteer Role Descriptions

About the Descriptions

These role descriptions – referred to in the overview of volunteering at the arts centre – are intended to give you an idea of what each volunteer role entails, but the duties may vary from time to time, depending on the specific requirements of an event.

Volunteer roles described:

• Administration Support (multiple roles)
• Marketing and Publicity Support (multiple roles)
• Event and Exhibition Preparation
• Event and Exhibition Stewarding
• Garden / Grounds Maintenance
• Café & Bar

To apply:

• Volunteer Application Form

Shop Admin Support

Duties:

To help with stock control for shop, product sourcing & general admin.

Commitment level:

fortnightly/monthly

Digitising Records

Duties:

sorting & digitising boxes of archival records about the LAC; old programmes, etc

Commitment level:

fortnightly/monthly, but this is an area of support with a beginning and an end

Desirable skills:

background in handling records e.g. library or archive would be ideal.

Programming Support

Duties:

helping to draft contracts, liaise with agents over print & marketing materials, technical specs etc, research ideas

Commitment level:

fortnightly.

Landmark Times – Editor

This is our quarterly newsletter which goes to our members and other supporters. The editor agrees the content with the Centre Manager and Chair of Trustees and is responsible for compiling the stories & pictures and setting them into Publisher (training will be given if required) ready for printing.

Commitment level:

currently produced 3 times a year, could be done from home if preferred

Essentials skills:

you will be confident in writing copy.

Social Media

If you are proficient at uploading content for Facebook, Twitter, Insta, TickTok & YouTube then we need you!

You will follow a protocol and house style for posting news and updates in collaboration with other members of our team based around our schedule of events.

Commitment level:

ideally weekly, could be done from home.

Essential / Desirable skills:

able to use scheduling programmes, confident in tagging, resizing images, etc.

Event and Exhibition Preparation – the Lift It & Shift It Gang

As a busy centre, we want to create a new team to support our staff with setting up and taking down equipment for concerts, exhibitions and other events.

Our huge main space is extremely flexible and can be set up in a number of different ways, but that also means we frequently need to re-set equipment which takes time.

For example, it can take three hours to correctly set up 329 numbered chairs in the right place or four days to set up all the stands for an art fair. With more help we can reduce changeover times.

When:

daytime Monday – Friday & occasionally weekends

Commitment level:

ad hoc depending on our events programme. Some weeks we will have multiple events requiring several re-settings of equipment whilst other periods will be quieter.

Duties:

involve setting out chairs, staging units, tables etc for a concert; putting up exhibition display panels, tables, chairs, signage for exhibitions; setting up the bar area & generally making sure all equipment needed for an event is in place

Desirable skills:

a degree of physical fitness and the ability to lift and carry chairs etc. Training in safe handling will be given and protective clothing supplied where appropriate (e.g. riggers’ gloves).

Café and Bar

The café and bar are important income generators for the Landmark and an efficient friendly service is delivered by our team at exhibitions, concerts and other events. The café is normally open for fairs and the bar during evening concerts and events.

The Bar at concerts is normally entirely run by volunteers under the direction of the House Manager. You will need to be aged 18 or over and attend a short training session on licensing laws to volunteer for the bar.

The Café at our fairs is run under concession by Enjoy Catering, who provide their own staff but are also grateful for volunteer help particularly around the busy lunchtime period. Volunteers also help by delivering lunches to exhibitors at fairs.

When:

• Bar: Monday – Sunday evenings, 3 – 4 hour shifts
• Café: Saturday & Sunday morning or afternoon, 2 - 3 hour shifts; plus occasional weekday times for specific events.

Commitment level:

ad hoc depending on our events programme, but we need 3 bar volunteers at every event so we ask volunteer bar stewards to commit to a minimum of 1 event every month.

Duties:

taking money; serving food and drink; clearing tables; keeping café/bar area clean and tidy; collecting glasses at the end of an events

Desirable skills:

ability to remain calm during busy intervals; methodical approach; able to stand for periods of time; experience of cash handling.